– Depending on its contents, you want to name the new folder appropriately. This will then prompt you with a text box – To create a new folder in Outlook, right click your inbox and click New Folder as shown.
#How to set up folders in outlook how to
Step-by-Step guide on when and how to make new Folders in outlook. The following guide will show you how to create folders. Any given email account could have all types of emails sent to it, be they personal or business.īeing able to create a Folder to organize your emails is a great tool, and means you don’t have to sift through a huge inbox just to find what you are looking for.
Moving Emails To Folders – Manually and Automaticallyįolders and Sub-Folders are Outlooks best tools for you to categorise and streamline your emails. Then if you have emails already in your Inbox that would match your new rule, check the box to “ Run this rule on messages already in Inbox“. Unless you have some unique cases, you can leave it blank, which is the default.Ĭlick Next and we’ve finally reached the end of the rule wizard! Give the rule a name like “Move Friends Email” so that you know what it does when you look at it later on. You can normally leave this alone if it’s a simple rule, but if you want to also perform other actions like play a sound, forward the email, make a copy of it, print the email, start another program, run a script, etc., then you can do all of that on this screen.Ĭlick Next when you are done and you’ll be brought to the Exceptions dialog, where you can choose what conditions you would not want to have this rule processed for. When you click Next, you can set more actions for the rule. Now you’ll see the bottom part updated with the actual values for your rule. Then click on the word specified and browse to the folder you would like the email to be moved to or click New and a new folder will be created under the currently highlighted folder. In our example above, you’ll want to click on people or public group and choose an email address. Your next task is to click on each hyperlink and choose the associated values like email addresses, folders, etc. You can even create rules that look for specific words in the email body and then perform actions on those emails. However, if you want to make the rule more complicated, then clicking Next will give you a whole lot more options:Īs you check on different conditions in the top list box, the rule description at the bottom will also populate with more hyperlinks. Then you can click Finish and you’re done. You’ll notice the bottom list box that is called “Step 2:” remains at the bottom with some underlined text. In reality, all of you have to do to setup the rule is click on the hyperlinks for people or public group and specified to choose the email address and where you want those emails to go. The most common rule is the first one listed, “ Move messages from someone to a folder“. These are the most common ones and probably all you’ll ever need. The Rules Wizard dialog will pop up and it will show you some common rule templates. The Rules and Alerts main window will appear and by default you might see one rule already created depending on your version of Outlook.įrom here you will click the New Rule button to get started with your first Outlook email rule. Now to get started, open Outlook, click on the File tab and you’ll see the Manage Rules & Alerts button towards the bottom. 
The following procedure works on Outlook 2010, 2013, 2016, 2019 and Office 365.
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You can create folders by right-clicking on Inbox or any folder and selecting New Folder. In order for rules to be useful, you should first create some folders underneath your Inbox to categorize your email, such as Projects, Work, Family, etc.
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